Area Treasurer

Area Treasurer

It is the responsibility of the Area Treasurer:

  1. To remind and encourage the A.A. Groups of their financial responsibility to support District, Area, and GSO, and the spiritual significance of self-support.
  2. To receive, record, deposit, and report all income received by the Area, acknowledging each in writing. Check the PO Box or arrange to receive mail regularly. Contributions received should be deposited and recorded in a timely manner.
  3. To maintain a list of contributions to be submitted quarterly to the DCMs.
  4. To make timely disbursements for such purposes as determined by the approved Area Budget and to maintain records thereof.
  5. To maintain bank accounts with other Area Officers as signatories.
  6. To submit monthly operating statements to include a summary of the Area’s receipts for publication in the Accents/Acentos, so that they are available for review at Area Assemblies and ACMs.
  7. To prepare and present the proposed Annual Area Budget with assistance from the Area Officers and the Area Finance Committee following the Budget Preparation Schedule.
  8. To assure that proper tax reporting is performed as required with the assistance of a CPA. This includes updating the 501C3 form on an annual basis:
    • Prior year Sales Tax due to Board of Equalization due January 31st – Schedule A-1
    • Three Annual Tax Filings, each are due by May 15th:
      1. Department of the Treasury – Form 990 – EZ
      2. Franchise Tax Board – Form 199
      3. Registry of Charitable Trusts – Form RRF – 1
  9. To serve as a member of the Area Finance Committee.
  10. Provide financial statements and bank statements to the Finance Committee quarterly for review (per Finance Committee duties).
  11. Prepare Final Revenue and Expense Statement and Final Balance Sheet and make available by the Winter Assembly.